In closed testing: Parmenas is currently being tested with partner food co-ops and buying clubs.Request early access →
06 · Finance · In Closed Testing
How does a co-op treasurer keep member equity, house accounts, and store totals organized for the board and accountant?
In closed testing, Parmenas keeps a dedicated cooperative book for the numbers standard bookkeeping tools struggle to track (paid-in member share installments, retained patronage equity by fiscal year, prepaid house accounts, and share redemptions) and exports clean journal summaries for your accounting software or accountant.
How each role uses Finance
01 · Treasurer
Close the month with clear records
Review paid-in member shares, retained patronage, and house-account balances.
Record board-approved share redemptions when a member moves away.
Export monthly general-ledger summaries and member equity reports.
02 · Board
Read clear monthly treasurer reports
See paid-in capital growth, working-member discount totals, and patronage reserve balances on one clear page before every board meeting.
03 · Members
Transparent household statements
Download a history of share payments, house-account top-ups, and annual patronage allocations at any time.
04 · Staff & Cashier
Clean daily counter close-outs
Separate grocery sales, house-account payments, and member share installments cleanly at the end of every shift.
Example · Monthly Treasurer Review & Supplier Reconciliation
Reconciling supplier purchase orders and monthly co-op records
On the first Monday of the month, the co-op treasurer prepares the financial packet for the board. Instead of hunting through separate spreadsheets and paper delivery slips, she reviews the co-op's supplier purchase orders and member equity totals in one place.
On the Supplier Orders screen, each vendor purchase order shows its status (Sent, Partly received, or Received) alongside the ordered cost and received cost, ready to export with the monthly equity summary for the accountant and board packet.
Parmenas Supplier Orders screen comparing ordered costs and received costs across four cooperative vendors
